1.1 ADMISSION REQUIREMENTS
1.1.1 Form-138 or High School Report Card
1.1.2 High School Diploma
1.1.3 Certificate of Good Moral Character
1.1.4 Birth Certificate (photo copy)
1.1.5 2 x 2 ID pictures (2 copies)
1.1.6 Physical Examination (administered at Fatima Medical Center)
1.1.7 completed Application Form
1.1.8 1 big brown envelope
FOR TRANSFEREES/DEGREE HOLDERS
1.1.9 Honorable Dismissal
1.1.10 Scholastic Records/Transcript of Records (TOR), and
1.1.11 all the above documents for
Freshmen (1.1.1 to 1.1.8)
All documents must be submitted to the Admissions/Registrar’s Office prior to enrollment. Depending on the program/course other admission requirements may be applied in accordance with existing government regulations.
1.2 GRADING SYSTEM
1.2.1 COMPUTATION OF GRADES
Preliminary Examinations - 20%
Midterms Examinations - 25%
Final Examinations - 25%
Quizzes - 20%
Attendance - 5%
Recitation/Reports/Term Paper/Exercises - 5%
1.2.2 EQUIVALENT GRADING SYSTEM
100 – 98 = 100 EXCELLENT
97 – 95 = 1.25
94 – 92 = 1.50
91 – 89 = 1.75 VERY GOOD
88 – 86 = 2.00
85 – 83 = 2.25
82 – 80 = 2.50 SATISFACTORY
79 – 76 = 2.75 FAIR
75 = 3.00 PASSED
74 AND BELOW 5.00 FAILED
FDA (Failure due to Absences)
AW (Authorized Withdrawal)
UW (Unauthorized Withdrawal)
NFE* (No Final Examination)
* Students who incurred a mark of NFE must comply with the requirement within the
current semester, otherwise the NFE mark will be computed as is.
** Students with INC are given up to two (2) semesters to complete the requirement. An INC
mark is given only if there are deficiencies in either Research or RLE courses.
*** Students with No Grade (NG) submitted for the current term must complete the
requirement/grade within the current term. Failure to do so would result to automatic
conversion to a failing grade of( 5.00)
1.2.3 THE GRADE POINT AVERAGE refers to the average of grades in all academic courses taken in a
given semester. Grades earned in subjects enrolled during the summer term will be computed
as part of the second semester GPA of the immediately preceding school year.
The GPA may be obtained through the following procedure:
188.8.131.52 Multiply the credit for each course by the corresponding grade points merited in each
course to get the honor points;
184.108.40.206 Add all the honor points to get the total, and
220.127.116.11 Divide the total honor points by the total number of credit units during the semester.
Indices are computed to four decimal places rounded off to three.
1.3 PROMOTION TO NEXT LEVEL
The following criteria must be met by the students:
1.3.1 Pass all subjects with a minimum of 75% in each subject enrolled in the previous semester of
the current schoolyear.
1.3.2 Must be of good moral character and has not been subjected by the dean and/or VP for
Student Affairs and the Committee on Discipline to any serious disciplinary action due to any
1.4 SELECTION AND RETENTION POLICY
The continued stay of the student in the college shall be governed by the following:
1.4.1 Any student who fails a professional subject should reenroll the failed subject the following semester and will not be allowed to enroll in the next requisite subject.The student is likewise limited to a maximum load of 18 units of professional subjects.
1.4.2 The promotion of students with major subjects shall be governed by the following:
18.104.22.168 All students with a grade of 75% and higher is automatically “passed.”
22.214.171.124 A student must pass the prerequisite major subjects before he/she could proceed to the
1.4.3 Students who fail to meet the academic requirements will be placed under academic probation. The
guidelines for probation are the following:
126.96.36.199 PROBATION I
188.8.131.52.1 The student who fails a professional subject twice.
184.108.40.206.2 A student under this probation is allowed to enroll only the failed professional subject. No other
additional units can be added.
Note: Existing college policies on enrolling failed professional subjects apply.
220.127.116.11 PROBATION II
18.104.22.168.1 The student who fails in the same subject thrice. If the said student receives a failing grade
in the same subject for the third time, he/she will be asked to withdraw.
22.214.171.124.2 The student who incurs a failing grade again in more than 75% of the total load will be
asked to withdraw.
1.5 DISMISSAL/DEBARMENT OF STUDENTS
Dismissal or debarment of students takes effect only when students under Probation II fail to meet the academic requirements at the end of the semester. A student may also be debarred from enrolling if he students has been found guilty of immorality, dishonesty, and/or grave misconduct after due process and investigation and upon recommendation of the Dean, the VP for Student Affairs, and the ad hoc committee on Discipline.
1.6 SEPARATION FROM THE UNIVERSITY
1.6.1 Leave of Absences
The student must file a written formal Leave of Absence indicating reasons for the absence and the duration. He/she must have this letter signed by his/her parents or guardian, the Dean, the Guidance Counselor and the Vice-President for Student Affairs prior to going on leave. Upon his/her return, the student is obliged to report to the Dean, the Vice-President for Student Affairs, and the
Registrar for enrollment and verification purposes.
1.6.2 Transfer-Out or Formal Withdrawal
A student may voluntarily withdraw from school. He/she must file a written formal letter regarding his/her intention to leave the school signed by the parents or guardian and the Dean. The student must have an exit interview with the Vice-President for Student Affairs or its assigned office for clearance purposes.
Upon receipt of clearance from the Vice-President for Student Affairs, he/she is obliged to complete the clearance form for Honorable Dismissal. The said form must be submitted when complete to the Registrar’s Office to facilitate the processing of credentials. No records shall be supplied to any student whose accounts have not been settled with the Student Accounting Office or if the Honorable Dismissal Form is incomplete. He/She may return to Our Lady of Fatima University anytime provided said student has not been dismissed or debarred. He/She must report to the Registrar’s Office for reinstatement of status.
1.6.3 Exclusion and Expulsion
Exclusion is a penalty in which the school is allowed to exclude or drop the name of an erring student from the school roll for having committed a major offense constituting gross misconduct, dishonesty, hazing, possession of deadly weapon, selling and/or possession of prohibited drugs, and the like. The transfer credential of the student concerned is immediately issued. Expulsion,
on the other hand, is an extreme penalty on an erring student and bars him/her from admission to any public or private school in the Philippines.
1.7 DROPPING OFSUBJECTS
1.7.1 Students desiring to drop a subject must do so not later than two weeks after the start of
classes. He/she must fill up and submit the necessary forms at the Registrar’s office to make
the dropping of subject “official.”
1.7.2 In the absence of an official form of dropping, the student shall be given the grade of “5” or
“failed” in the subject.
1.7.3 Students who dropped the same subject in the previoussemester shall not be allowed to drop
the subject again.
1.8.1 Graduation is a formal, public recognition by the school that the student has fulfilled the minimum requirements set by the Our Lady of Fatima University and CHED.
It is also an occasion wherein the achievement of the graduating student during their stay at Fatima University is recognized.
1.8.2 Only qualified students who have passed all their subjects, met and submitted all their academic and non academic requirements (inclusive of transfer of credentials, thesis, NSTP, PE, research work and make ups for all absences in practicum work ,clerkship duties or hospital rotations) and have met all their financial obligations to the university are eligible for graduation. Students may not participate in any graduation ceremony/activity unless all above
requirements have been completed and administrative sanctions, if any, are served.
1.8.3 The Registrar’s Office office shall post in prominent areas deadlines for submission of graduation clearances for a specific term/semester. Student who have complied with all of their requirements shall accomplish their graduation clearances and submit such prior to the deadlines set for each semester/term. Failure to do so would result to non inclusion in the official list of graduating students for that semester/term.
1.9 AWARDING OF SCHOLARSHIPS
The following educational scholarships and grants are being offered by the College:
1.9.1 ACADEMIC SCHOLARSHIPS
126.96.36.199 Academic Scholars
• Any regular continuing student with a full load who obtains a Grade Point Average of 1.5
and above with no grade lower than 2.0.
• The student must be of good moral character standing and is actively involved in the
school’s extra-curricular activities.
188.8.131.52 Freshmen Entrance Academic Scholarship
All Applications are ranked based on these criteria for which scholarship are awarded accordingly.
Academic scholarships are available for new freshmen students entering the university depending
on the previous HS performance and other criteria as evaluated by the university’s Admission Office.
1.9.2 LEONORA JUZGAYA EDUCATIONAL GRANT
The following are the qualifications:
184.108.40.206 must come from a low-income family.
220.127.116.11 Recommended by the Dean and Board of Trustees
18.104.22.168 Must maintain a Grade Point Average of 1.75
BENEFITS OF ACADEMIC HONORS.
Free tuition and miscellaneous fees for the semester, renewable for next semester if the student meets the academic and other requirements.
1.9.3 OTHER SCHOLARSHIP GRANTS:
22.214.171.124 Student Assistance Program
126.96.36.199 Fatima Alumni discount
188.8.131.52 Fatima Sibling discount
184.108.40.206 Our Lady of Fatima University PNP/BFP discount
220.127.116.11 Fatima Employee Management Council (FEMAC) scholarships
*Awarding of scholarships is subject to existing policies of the institution. Students must apply for this following posted instructions during the enrollment period.